KNC3 Enchanted Place, Ashdown Forest

Thu 15 Oct 2020

After such a long absence, it was good to get back into the forest. We were.......

Type of event: Local, Night, Score
Type of terrain: Forest, Heathland

Info updated: Sun 25 Oct

Results

Event Report

After such a long absence, it was good to get back into the forest. We were fortunate to have a lovely evening for the event and I enjoyed my time planning and preparing for it.

 

A night event in the forest is always going to be more challenging than a daytime event or a night-time street event; I hope that the level of challenge was about right in the circumstances and it was good to hear from some of the less experienced participants that they had enjoyed themselves.

 

I had two calls during the event: one from an Ashdown Forest Ranger and another from a resident of one of the properties within the competition area. The pre-event details say that “there are some settlements within the forest; these are marked on the map and under no circumstances should any fences be crossed”; all entrants should all have received an email on the morning of the event saying “do not cross any fences or gates” and the same instruction was displayed at the Start. Despite these repeated instructions, it seems that fences were crossed causing at least one resident to be extremely upset; rightly since we had no permission to be on her land.

 

I appreciate that with all the Covid risk warnings these instructions may have been less obvious than normal, but clearly we cannot afford to upset landowners when we need them to put on events. Letters of apology will be needed and we need to work out how  to avoid similar problems in future.

 

Richard Field

Planner & Organiser

Pre Event Info

Location

Nearest town: Crowborough

Directions / Parking

Start/Finish in the Ashdown Forest, close to and taped from the Pooh car park on Chuck Hatch Lane, close to the junction with the B2026 south of Hartfield.

Nearest postcode TN7 4EX but this may not be very accurate.

What3words ///outings.chambers.outbound.

If the car park is full, please do not park on Chuck Hatch Lane and instead park in Wrens Warren car park, 800m away on the B2026 heading south.

Nearest railway stations Eridge (7 miles) or East Grinstead (8 miles). Consider using your own transport and not public transport. Travel alone or with people you have already had close contact with (i.e. family).

From the Pooh car park, there is a short walk (300m, taped) to the Start. The route to the Start crosses a minor road (Chuck Hatch Lane) and passes close to the Finish.

Observe British Orienteering and Government guidelines.

Please observe 2m social distancing from the time you arrive at the event and until you leave.

To minimise the time for interaction with others please arrive in your O gear and depart still wearing it.

Registration & Start Times

Pre-entry only as below 'Entries' No provision for registration on the night.

Please note: If you have a medical condition of which the Organiser should be aware, please complete the British Orienteering Medical Form here. A hard copy of this will be kept in the KNC folder and taken to Saxons KNC events. The form is normally kept in a sealed envelope with your name on; it is only opened in case of an emergency. The sealed envelope could be put in another envelope and posted to the KNC coordinator Mark Glaisher, 14 Leafy Glade Gillingham ME8 0PJ. Alternatively, either bring the sealed envelope to the first KNC you attend and place in the marked cardboard box at the event; or, if you are happy to do this, email the form to Mark () and he will print it out and place in an envelope & seal. The envelopes and forms will be shredded at the end of the 2020-21 KNC season.

We are restricting entry to Members of British Orienteering only, during the Covid-19 pandemic.

All participants should read the Participant Code of Conduct here

Please note that for this event we will be using allocated specific start times 7pm – 7.30pm (NOT start periods/windows). It will be a punching start. Please do not approach the Start until it is very close to your start time. Observing 2m social distancing. Do not handle the Clear, Check and Start boxes.

You will need to look after your car keys yourself (e.g. carry in zipped pocket or waist strap). You will also need a good head torch and a back-up, plus a watch, a compass and a whistle. Consider bringing a cagoule if the weather is bad.

The Start is on a ride within the forest; the eastern part of this ride (between the Start and the road) can be used as a warm-up area.

Course Information

60 minute score suitable for all abilities. Bring your own dibber. Controls in the forest will be in contactless (SIAC) mode; dib Start and Finish as normal.

There will be 21 controls in the forest.  The controls will be numbered 90-99 and 100-109 with a ‘crossover’ control numbered 111. Visit as many of the controls within the range 90-99 as you can (in any order), then the crossover control (111), then as many of the controls within the range 100-109 as you can (in any order). Alternatively, start with controls in the range 100-109 (in any order), then the crossover control (111), then controls in the range 90-99 (in any order). Score 10 points per control, with a penalty of 10 points per minute/part minute beyond 60 minutes. Course closing time: 8:45pm.

The area of forest being used for the event is bounded by the B2026 to the east, Chuck Hatch Lane to the north west, and Kidd’s Hill to the south west. The B2026 and Kidd’s Hill are marked as OOB.

1:10,000 scale map, A4 size, 5m contours, waterproof paper, updated 2018.

You are reminded to maintain 2m distance apart at control sites and, if running close to another competitor, BOF advises that you remain at least 10m apart, ahead or behind, to avoid aerosol inhalation.

Dib the Finish to complete your run then return to the car park to Download. Do not handle the Finish box or Download Station. Timing printouts will not be provided. Results will be available on the website in due course.

An Emergency contact number will be printed on the map. Carrying a mobile phone is strongly recommended. You can let us know if you are lost or late, and we can contact you if you have not returned.

Explanation of Score courses

You don't have to visit all the controls! There is usually a time limit, instead of a set course. Points are scored for visiting controls, and deducted for finishing over the time limit. You decide which controls to visit, and in which sequence. Sometimes controls have different points values. You will need to carry a watch or phone, so you know how long you have been out.

Entry Details

Pre-entry only via website: http://racesignup.co.uk . This will require details for safety purposes, a declaration about Covid-19, and your start time preference.

Entries close Tuesday 13th October midnight or when 50 have signed up. Seniors (British Orienteering members) £5. Juniors & students (British Orienteering members) £3.

Offers for help with collecting controls would be appreciated - please contact Mark Glaisher

Anyone who has symptoms of COVID-19, who is living in a household with someone who has a possible or confirmed COVID-19 infection, or who has been asked to isolate by NHS Test and Trace should not attend this event.

A full refund will be available to anyone who needs to withdraw their entry because they or a member of their household has COVID-19 symptoms, or because they have been asked to isolate by NHS Test and Trace.

If the event has to be cancelled or postponed at short notice e.g. as a result of a change in local or national restrictions, a full refund will be available.

Please see 'Registration and start times' above for further important details.

Terrain Description

Typical Ashdown Forest. The lower slopes (including areas close to the Start and Finish) are wooded; the higher slopes in the south east of the map are open heathland with extensive areas of dense gorse. The bracken will not have died down and so runnability may be worse than the map suggests. There are some settlements within the forest; these are marked on the map and under no circumstances should any fences be crossed. Paths and tracks are rough and may be muddy after rain.  Please slow down, be courteous, and allow 2 metres social distancing space for members of the public.

Facilities

Hand sanitiser will be available at the Start & Download.  

No apres-O is planned for this event.

A & E: Tunbridge Wells Hospital, Tonbridge Road, Pembury, Tunbridge Wells, Kent, TN2 4QJ. 01892 823535

Minor Injuries unit at Crowborough War Memorial Hospital, Southview Road, Crowborough, East Sussex, TN6 1HB is open only until 8pm. 01892 337241.

Rather than handle hard copies on the night, Risk Assessments are available here and here

Contacts / Officials

Planner & Organiser: Richard Field (07789 925248)

Important Information

Health, safety and other important information related to events.

Covid-19:

Before travelling to any orienteering event please make sure you are aware of and following government lockdown rules. To enable us to maintain social distancing requirements, we will not be offering coaching to beginners at the start. If you havent tried orienteering before and need guidance please contact our head coach in the first instance.

To ensure that we comply with Government and British Orienteering guidelines and make our events Covid secure and safe for participants and volunteers, all events will be pre-entry and pre-payment only.

During the on-line entry process, you will select your preferred start window from those available for your course. You must then make payment to reserve your start window. Please do not turn up at the event unless you have pre-entered. 

On event day turn up for your allocated start slot

Always respect others & social distance even when orienteering

Please move away from the map box after collecting your map.

At control sites do not touch the control, and move through quickly.

Do not congregate at the Finish.

At Download ensure you are drip and spittle free before downloading.

For full BO Covid guidance click here

Ticks and Lyme Disease: Ticks are common in areas where we go orienteering, more information about ticks.

Training and help is available from qualified coaches. Please contact the organiser.

Privacy: when entering our events your name may appear in the results section of this website or in newspaper reports. Read our privacy policy to see how we look after your personal data.

Data Protection: Your personal information provided for this event or obtained from registration databases will be used to process your entry, publish results, check for missing runners and trace missing SI cards.