Peter Palmer Junior Relay
Sun 8 Sep 2019
This Junior only event, is for juniors M/W12 and above.
Type of event: National, Relay
Type of terrain: Heathland, Parkland, Woodland
Pre Event Info
The Peter Palmer Junior Relays 2019 will take place during Sat-Sun Sept 7-8th near East Grinstead in Ashdown Forest. Accommodation for competitors and accompanying adults will be based at Michael Hall School in Forest Row.
The weekend follows the usual format:
- Sat afternoon - training event for juniors
The training event will be held on Saturday 7 September on Saxons ‘An Enchanted Place’ map, which is part of Ashdown Forest. This area was used earlier this year for the SE round of the CompassSport Cup. Car parking will be at Gills Lap car park (TN22 3JD) which is only 7 miles (approx. 10 minute drive) from the Michael Hall School accommodation. There is no car parking fee. The event will not be manned and will be free to enter. Twenty-one numbered control kites will be hung in a beautiful runnable wooded area and in some of the more open areas. There will be no SI units so there will be no timing. The kites will be in place by 13.00 and will be collected from 16.30.
PDF copies of maps will be available for team captains to download and print as required by Wednesday 4 September. Four courses have been planned: yellow, orange, light green and green. None of these courses cross any roads. There will also be an ‘all controls’ map available so team leaders can plan alternative courses or use them in a ‘score’ course format if required.
-Sat evening - Registration at Michael Hall School from 17.00-19.30. There will then be the opportunity to challenge other teams to a range of self-organsed sports, including basketball, football and volleyball.
Tom's burger van will be in attendance. They will be serving their normal mix of burgers, chilli, baked potatoes etc from 17.00-21.00 in front of the Mansion house. Please support them rather than eating in the village. The school canteen will be available for eating and for team meetings.
- Overnight - In the school accommodation. Don't forget your sleeping mats.
- Sunday morning - 6-leg relay starting at 5.00am (in the dark)
- 4-leg relay starting at 6.30am (dawn)
Nearest town: Forest Row
- Grid Ref:
- Postcode: RH18 5JA
- Latitude: 51.09126
- Longitude: 0.02384
- Google Map
- Streetmap (OS 50k)
- Bing Map (OS 50k)
Directions / Parking
The training event will be based at Gills Lap car park (TN22 3JD)
Parking for the Peter Palmer Relay will be in the grounds of Michael Hall School in Forest Row.
Registration & Start Times
Registration of teams will be finalised at the school on Saturday evening from 17.00-19.30.
Start times will be at 5.00 am for the 6 leg relay and 6.30 am for the 4 leg relay.
6-leg relay starting at 5am (in the dark)
4-leg 'Daybreak' relay starting at 6.30am (dawn)
Individual legs will be planned to be equivalent in technical difficulty to the Yellow to Green colour coded courses
In the 6-leg relay:
- The Peter Palmer Trophy will be awarded to the first team where all members are from the same club
- The Joan George Trophy will be awarded to the first team where all members are from the same club and combined BO ages total 90 or less
- The Norwich Trophy will be awarded to the first team where all members are either from the same 'small' club (as described by BO) or from 2 'small' clubs forming a combined team
In the Daybreak relay:
- A Trophy for the winning team
Explanation of colour courses
- White are very easy with all controls on paths. They are mainly used by 6-10 year olds and family groups.
- Yellow use simple linear features like paths, walls and streams. They are mainly used by under 12’s and family groups.
- Orange progress to basic use of the compass and route choice. They are ideal for novice adults or experienced youngsters.
- Light Green are ideal for improvers as the navigational difficulty begins to increase and uses simple contours and point features.
- Green are used mostly by experienced under 18’s and adults wanting a short but challenging course with a very hard navigational difficulty.
- Blue are a longer, more physically demanding course in comparison to the green. The distances are more varied between controls and the course attracts experienced orienteers.
- Brown & Black are very physically demanding and have a very hard navigational difficulty. They are for experienced orienteers only.
- Score means visiting as many controls as possible in any order in a specific time, like 45mins.
Entry through Club Team Captains. Club team Captains to confirm numbers of teams taking part to the event organisers. Entries will close on 30 August. We have a strict limit on overnight accomodation so please book early to ensure you get a place.
Entry fees are £16 per competitor and will include entry to the event, overnight floor space accomodation in school buildings (bring your sleeping bag and camping mat) and breakfast before the race. Fees for accompanying adults will be £10 to include accomodation (as above) and breakfast.
This is a UK event so the British Orienteering O-Safe Guide to Safeguarding Children & At-Risk Adults in Orienteering forms part of the event rules and we expect all teams and those involved to be working to them.
From section 4.3 of O-Safe, for this (overnight) event, we interpret this as meaning that each team will be accompanied by a minimum of one male and one female adult supervisor who have undergone appropriate checks for criminal records, i.e. DBS/Access Ni/PVG for UK clubs or their own national equivalent for non-UK clubs
The accommodation this year includes some smaller rooms which may mean adults effectively supervising teams overnight in isolation from other adults.
The terrain to be used is the school estate consisting of parkland and areas of woodland, and the northern part of Hindleap Warren, part of Ashdown Forrest.
Toilets and showers will be available in the school buildings. Portable toilets will be available near the relay start/changeover on Sunday.
Sports pitches will be available on Saturday evening for inter team challenges.
Tom's burger van (seen at many multi day events) will be selling their normal mix of burgers, chilli, baked potatoes etc from 17.00-21.00 in front of the Mansion house.
Breakfast (included in the entry fee) will be available from 6am for the duration of the race for competitors and accompanying adults.
No dogs please as we are using school grounds
Contacts / Officials
Organiser: Sam Prior >
Organiser: Andrew Derrick >
Planner: Simon Greenwood
Controller: Neil Crickmore
Health, safety and other important information related to events.
Before travelling to any orienteering event please make sure you are aware of and following British Orienteering guidelines.
To ensure that we comply with these guidelines and make our events Covid secure and safe for participants and volunteers, all events will be pre-entry and pre-payment only.
During the on-line entry process, you will select your preferred start window from those available for your course. You must then make payment to reserve your start window. Please do not turn up at the event unless you have pre-entered. If you need help with the registration process please contact the event organiser.
On event day turn up for your allocated start slot
Please move away from the map box after collecting your map.
At control sites do not touch the control, and move through quickly.
Do not congregate at the Finish.
At Download please get your breath back and recover before downloading.
Saxons volunteers are very happy to help beginners understand the courses, maps and timing equipment used at our events. To get advice please contact firstname.lastname@example.org at least 3 days before the event, or go to our Facebook page https://www.facebook.com/saxons.oc and ask questions there. It may be possible to arrange for somoene to meet you before your start.
Ticks and Lyme Disease: Ticks are common in areas where we go orienteering, more information about ticks.
Training and help is available from qualified coaches. Please contact the organiser.
Data Protection: Your personal information provided for this event or obtained from registration databases will be used to process your entry, publish results, check for missing runners and trace missing SI cards.